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Introduction:

Well established MNC in MedTech has been hiring a team secretary to cope with the growing business.

Responsibilities:

• Provide executive secretary support to Business Leaders in APAC such as scheduling meetings, arranging business trips and reimbursement, etc.
• Handle the administration tasks in APAC Medical such as flight booking, shipping and equipment purchase support for teammates
• Organize virtual regional meetings, occasionally on-site in Hong Kong
• Coordinate between APAC Headquarter and regional countries to consolidate data as assigned
• Handle APAC-Medical Department invoice payment and inter-company recharge accurately and timely
• Assist in budget planning and cost control in every forecast and monitoring the actual expense on track
• Assist in internal application procedures such as Financial, Compliance, Legal and Regulation Assurance Approval, etc.
• Communicate between APAC Department and other internal departments to facilitate business supports
• Assist in letters, agreements and PowerPoint preparation as assigned
• Support any ad hoc duties as assigned, occasionally organize some team building events

Apply via kittys@gemini.com.hk

Requirements:

• Bachelors degree holder
• At least 3 years relevant experience in office administration, team support and project coordination, preferably gained from sizeable companies and medical industry
• Detail-minded, excellent coordination skill, high teamwork spirit, agile practice
• Excellence in administration supports, experience in Regional Company is an advantage
• Excellent communication skill in both English writing and speaking
• Ability to implement and prioritize multiple assignments and achieve them on a timely manner with high level of self-discipline
• Basic accounting and budget management knowledge is favourable
• Strong sense of integrity, maintain rule, process and documentation to control operation standard
• Proficient in Microsoft O365 software especially Outlook, Teams, Excel, Word and PowerPoint