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Administration Coordinator

by Pearly Yap in Shipping    9th Oct, 2019    SGD 2k - SGD 2.5k

Our Client: Ship Services Industry Location: Pandan Loop Working Days: 5 days

  • Handles global rental asset transfer and claims
  • Support global network with commercial rental asset data information
  • Support management and network with rental asset statistics
  • Ensure all business processes within the scope of responsibility are carried out as defined in Global Integrated Management System
  • Actively participate and contribute ideas pertaining to rental asset commercial and administration matters
  • Liaise and work closely with internal end users for any reported daily operational matter that affects rental asset claims

4 Months Contract HR Executive, $2500-$3000

by Pearly Yap in Shipping    18th Sep, 2019    Negotiable

Our Client: Ship Services Industry Location: Pandan Loop Working Days: 5 days

  • Arrangement of training courses for staff including submission of grant applications
  • Maintain training records in personnel file
  • Update training record in Learning Management System 
  • Generate e-learning status half yearly
  • Arranging for staff induction program
  • Arrange training program for key personnel
  • Recruitment: -  Sourcing, coordinating interviews and conducting interview
  • Generate inputs for government surveys such as MOM Quarterly Labour Market survey
  • Assist in rolling out HR initiatives & policies update
  • Handling work injury compensation claim
  • Arrange retirement gift and plaque
  • Promote LinkedIn Learning
  • Assist in organizing social activities for employees and staff welfare
  • Any other ad-hoc HR duties

Operation Executive, $2000-$2500

by Pearly Yap in Shipping    11th Sep, 2019    SGD 2k - SGD 2.5k

Our Client: Inventory System Industry Location: Commonwealth Working Days: 5 days work week with 1 Saturday per month

  • Process  Customer Confirmation Order
  • Preparing Required Documents (Certificates and Marking)
  • Coordinating Delivery
  • Follow up related issue pertaining to the order
  • Ensuring the order is successfully complete
  • Responsible for different kinds of operational duties and functions that are vital for running the daily operations system.
  • Assist in the training of new operations executive
  • Phone duty 1 week per month
  • Any other duties assign by supervisor
  • Acquire good product knowledge
  • Demonstrate efficiency and accuracy in executing daily operations process in the short cycle time
  • The main focus of Order- Process team is to support the Business Development Department

Customer Service Coordinator, $2500-$3500

by Pearly Yap in Shipping    9th Sep, 2019    SGD 2k - SGD 3k

Our Client: Maritime Industry Location: Pandan Loop Working Days: 5 days

·         Provide and advise customers on purchasing and product details

·         Proactively follow up enquires and RFQs and capture sakes opportunities through planned quote follow up

·         Identify and actively purse sales and order building opportunities through telephone sales expertise

·         Actively promote to customers on sales campaigns, promotions and initiatives

·         Work closely with the customers, understanding their needs and supporting their requirements related to the total the customer offer

·         Capture customer specific information and requirements in the system and work proactively with customers to help them standardize their requests

·         Assist Order Processing Coordinators with interpreting with RFQs and POs and with seeking technical advice if appropriate

·         Process certain high value and pre-defined enquires and orders from customers as per global process and targets, and keep customers informed or changes in the order delivery status., surcharges and any other relevant information

·         Keep Account Managers, Sales Support and Credit aware of all key issues relating to their customers

·         Responsible for handling of warranty claims, product return and change in cylinder ownership as per prevailing policies and procedures

Ships Agency Coordinator (Cash Collector), $2000-$2500

by Pearly Yap in Shipping    5th Sep, 2019    SGD 2k - SGD 2.5k

Our Client: Ship Services Industry Location: Pandan Loop Working Days: 5 days

·         Provide ships agency support and advice to customers, Customer Coordinators.

·         Follow up complaints/non compliances through improvement/complaint system in place.

·         Monitor the Service Agreement global bank.

·         Ensure all cash transactions are allocated accordingly in Virtual Agent.

·         Inform global agents and local agent of the fund received and payment status.

·         Provide Statement of Account to global agents upon request.

·         Assist with monthly financial closing activities.

·         Prepare journal entries into accounting system.

·         Regular updating of local agents’ bank details in Danske and cashbook.

·         Responsible for obtaining banking reports from the on-line banking system.

·         Set-up of vendors/suppliers for the electronic funds transfers process for payment of disbursement accounts/invoices.

·         Perform daily OFAC checking.

·         Answer enquiries made by global agents, local agents and banker.

·         Follow up complaints/non compliances through improvement/complaint system in place.

6 Months Contract Admin Coordinator x 2, $2000-2300

by Pearly Yap in Shipping    28th Aug, 2019    SGD 19k - SGD 23k

Our Client: Maritime Industry Location: Pandan Loop Working Days: 5 days

·         To coordinate all Agreement related jobs

·         Ensure proper data input, monitoring, verification and processing.

·         Following up queries with local agent

·         Gather information and provide calculations for invoices 

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