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Introduction:

Our Client is a Singapore-based investment holding firm with a diverse portfolio, primarily focused on property development, property investment, and hospitality. The company is known for its commitment to delivering high-quality residential, commercial, and industrial properties, along with strategic investments in hotels and other hospitality assets.

Responsibilities:

Property Management:

Support the Building Manager in ensuring the building is managed efficiently within cost, time constraints, and quality standards set by the company.

Building & Facilities Preventive & Corrective Maintenance Policy:

Assist in developing and implementing total preventive maintenance policies.

Plan, coordinate, and liaise with contractors to implement planned preventive and improvement programs for mechanical & electrical (M&E) installations.

Develop and execute strategic facilities and maintenance management plans.

Implement a system to monitor tenants' M&E installations to prevent accidents and damage to building services.

Maintenance Management (Building & Facilities):

Address complaints from owners/tenants and perform minor repairs.

Liaise with vendors for the procurement of spare parts and equipment.

Coordinate with contractors for repair, replacement, and renovation work.

Regulations Compliance:

Ensure compliance with all relevant environmental and safety regulations.

Maintain validity and currency of all building licenses and statutory requirements.

Health & Safety:

Address health, safety, and security issues promptly.

Develop and implement fire safety policies and procedures.

Coordinate with Professional Engineers (PE) for annual fire certificate inspections and testing.

Conduct two annual fire evacuation drills.

Inspect tenant fit-out works and ensure compliance with fire safety regulations.

Perform regular checks to ensure the building is fire safe and that all fire safety services are properly maintained.

Contracts Management:

Analyze tenders and quotations, and recommend contractor appointments for approval.

Monitor contractor performance to ensure compliance with cost and quality standards.

Manage the service levels of security and cleaning service agencies.

Customer Service:

Respond promptly to tenant inquiries.

Ensure the maintenance team takes swift action to provide repairs and updates to tenants.

Energy Conservation:

Assist in developing and implementing energy conservation strategies to enhance building efficiency.

Management Reports:

Assist in preparing monthly management reports.

Cost Control:

Help prepare the annual operations and capital budget.

Review and monitor operational costs, recommending cost-saving measures.

Ensure cost control functions are carried out effectively and that works are completed satisfactorily within budget.

Staff Management:

Assist in training, motivating, and developing a strong maintenance team.

Set individual and team targets, driving the team to achieve goals.

Provide leadership and management control over the execution of agreed-upon strategies and plans.

Carpark Management:

Assist in managing the maintenance and operations of the car park.

Collaborate with vendors to optimize the car park system and minimize stalls.

Explore and implement improvements to enhance car park operations.

 

 

Requirements:

Diploma/Bachelor in property management

Strong communication skills

Proficient in Microsoft applications (Words, Excel, PowerPoint)

Experience in managing Commercial property especially service apartment or hotel