Associate– Immigration Officer

by Sowmyah Narayanan in Information Technology    11th Feb, 2020       Central

Associate– Immigration Officer

Introduction:

Responsible for executing day to day immigration operations ensuring operational excellence by meeting pre-defined quality standards and SLA's in adherence to process documents & checklists within the established processes, guidelines, policies, procedures and norms of the company.

Responsibilities:

Process & Operations:

§  Responsible for execution of daily immigration activities/operations through checklists, SOPs and internal immigration system in order to maintain quality,

 consistency and ensure closure within the pre-defined SLA's

§  Will also interact and coordinate with service providers and governmental agencies for processing of applications, handle and coordinate invoice processing

 and payments; assist and interact with the applicant and other internal stake holders as applicable (C&B, legal, finance etc.) for processing and ensuring

 defect-free applications and/or visa appointment bookings

§  Expected to close day to day processing and operations with supervision

 

Planning:

§  Prioritize and plan the processing of applications for the day in order to meet the business requirements and within the pre-defined SLA's

 

Audits and Compliance:

§  Interact and coordinate with service providers on a regular basis; track and report SLA's to the immediate supervisor and flag areas of attention in order to ensure applications are processed within the pre-defined SLA

§  Will also be responsible for filing and maintaining the document repository of all applications as per compliance checklists and internal processes, systems and controls in order to ensure prompt retrieval in the event of any internal or external audit

 

Vendor Management:

§  Interact and coordinate with service providers on an ongoing basis, track and report SLA's and flag areas of attention or concern in order to ensure applications are processed within the pre-defined SLAs

 

Customer Interaction:

§  Ensure clear, effective & timely communication with all concerned stakeholders within the specified area of work, i.e. processing of applications and updating status changes / progress, intimating process changes, etc.

§  Will also set the right expectations and ensure closure of all cases in order to ensure customer delight and quick turnaround time

 

Initiatives - Policy & Process Improvements & Systems:

§  Will participate in discussions and provide inputs from an operational perspective for system updates

§  Will also ensure data and information security as per internal guidelines and norms while handling documentation and processing of applications

 

Knowledge Management:

§  Must be well-informed and up to date on all recent global immigration changes specific to the area / Geo of work in addition to attending internal KM training 

sessions to implement in areas of work

Requirements:

Knowledge, Skills required for the role

Knowledge:

§  Functional knowledge, basic working knowledge on compensation/international taxation and applicable immigration laws (preferred)

 

Skills:

§  Active listening, time management and work planning, clear communication (both written and verbal), multi-tasking and co-ordination

§  Knowledge/understanding of the local language, Chinese etc helps as they may have to interact with the local immigration authorities

§  Work timings: Mon-Friday, 8am to 5pm OR 9am to 6pm local time.

§  May need to support China and Taiwan

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